The Certificate of Publication, explained

What it is

A short sworn cover document filed with the NY Department of State under LLC Law §206. It states your LLC's exact name, the date its Articles of Organization were filed, its county, and the two clerk-designated newspapers that ran your notice — with both notarized Affidavits of Publication attached. Once the state accepts it, your publication requirement is satisfied permanently.

How to file it

• 1. Sign and date the certificate (a member, manager, or authorized person).
• 2. Attach both affidavits — one from the daily, one from the weekly.
• 3. Enclose the $50 fee — check or money order payable to "Department of State."
• 4. Mail everything to:
  NY Department of State, Division of Corporations,
  One Commerce Plaza, 99 Washington Avenue, Albany, NY 12231

Processing takes several weeks at normal volumes; your LLC is compliant as of a properly completed filing, and the state returns a filing receipt for your records.

The three rejection traps

• Name mismatch — the certificate, the affidavits, and the state record must all show the LLC's name identically, punctuation included. This is the #1 rejection cause.
• Wrong newspapers — affidavits from papers the county clerk didn't designate don't count, no matter how faithfully the notice ran.
• Missing or non-notarized affidavits — both papers, both notarized, both attached. One affidavit is not "close enough."

How we handle it

When your six-week run finishes, we collect both notarized affidavits, prepare the certificate with every field completed and cross-checked against your state record, and email you the assembled packet with the address above and step-by-step instructions. You sign, add the $50, and mail one envelope — about ten minutes. If the state ever rejects a packet because of an error we made, our 100% money-back guarantee covers your entire payment.