Privacy Policy

Cheap NY Publication is operated by Redstone Castle LLC ("we", "us"). This policy explains what we collect, why, who we share it with, and your choices.

What we collect

Only what the service needs: your email address and phone number, your LLC's legal name, Department of State ID and filing date, and its office address. For an out-of-state (foreign) LLC we also collect the registered address in its home jurisdiction, because a §802 notice has to carry both. Payment card details go directly to Stripe — we never see or store your card number. We also keep basic order records (status, dates, the documents produced for your filing) and, for Biennial Statement customers, the month the next one falls due so we can remind you.

We also record which channel your order arrived through — for example a search engine, a link from another site, or a direct visit. Your browser reduces this to a single word before it is sent, so we store “google” or “direct” and never the address of the page you came from, the search you typed, or anything else about your browsing. We use it only to understand which of our own efforts bring customers, and if you reach us through one of our own tagged links we record that campaign label too.

If you arrive by clicking one of our ads on Google or in ChatGPT, the ad network adds a click ID to the link: a random code that identifies that one ad click. We keep it with your order, and if you place an order we report that click ID back to the network that showed the ad, together with the order's value and time, so we can tell which ads actually work. We never send your name, email, phone number, address or your LLC's details to an ad network. If you did not come from one of our ads, nothing is reported.

We also look your LLC up in New York's public business register (data.ny.gov) to confirm its name, ID, entity type and filing date. That is public record, we send only your LLC's name and ID to do it, and we never send your personal details there.

Your phone number

We ask for a phone number because newspapers and the Department of State are slow and sometimes unreachable by email, and when an order stalls a call is the only way to resolve it. We use it for that and nothing else — no marketing calls, no texts, and we never sell or share it.

How we use it

To publish your formation notice (your LLC name and county appear in the newspapers — that's the legally required point of the service), to assemble your Certificate of Publication packet, to email you order updates and your finished packet, to provide support, and to keep records of the service we performed. We do not sell your personal information or use it to target advertising. The only thing an ad network ever receives from us is the ad-click report described above.

Who we share it with

Only the parties required to deliver the service: the two designated Albany County newspapers (the notice text, which is published by design), and our service providers — Stripe (payments), Supabase (database and document storage), Resend (email delivery), Vercel (hosting and privacy-friendly site analytics, which count visits without cookies or cross-site tracking), Cloudflare (domain/DNS and email routing), and the U.S. Census Bureau geocoder (address verification; only the address is sent). If you came from one of our ads, Google Ads or OpenAI receives that ad's click ID with your order's value and time, and nothing else. We may also disclose information if required by law, to comply with legal process, or to protect our rights, safety, or property.

How we protect it

Data is transmitted over encrypted (HTTPS) connections and stored with reputable providers that maintain industry-standard safeguards. Access is limited to the people who operate the service. No method of storage or transmission is 100% secure, but we take reasonable measures to protect your information.

Retention & your choices

We keep order records and publication documents while your order is active and for a reasonable period afterward, since affidavits and certificates may be needed if the State ever questions your filing. You may request a copy, correction, or deletion of your personal information at any time by emailing us; we will honor it except where we are required to retain records for legal, accounting, or recordkeeping purposes. We do not sell personal information, so there is nothing to opt out of on that front.

Children

The service is for adults forming businesses and is not directed to children under 18. We do not knowingly collect personal information from children. If you believe a child provided us information, contact us and we will delete it.

Cookies & tracking

The site works without advertising trackers: no ad pixels, tags or cookies from Google, OpenAI or anyone else. We use only what's needed to operate — for example, Stripe's checkout and basic, privacy-respecting analytics if enabled. When you arrive from one of our ads, your own browser keeps that ad's click ID in local storage (for up to 90 days for Google and 30 days for ChatGPT) so an order placed on a later visit can still be matched to the ad.

Changes & contact

We may update this policy; the "effective" date above shows the latest version. Privacy questions, or copy/correction/deletion requests: support@cheapnypublication.com.